Meeting Facilities - Buyers Guide

Hotel Meeting Facilities

Hotel Meeting Facilities provide ideal venues for trainings and conferences. Negotiating a contract with the hotel management might be a "tough cookie" for the unassuming client. In order to cut out a good deal for the planned event, we must possess at least a vague understanding of the hotel's interests in this matter. Hotel meeting facilities generate their primary source of income from guests that also require overnight rooms. In case we can provide an estimate of the number of attendees planning to sleep over, we progressed towards negotiating a favorable rate.

Hotels prefer cooperating with companies that have a low no-show and cancellation rate. This way the Hotel Meeting Facilities are in a good position to block the required number of rooms prior to releasing guest rooms to the general public. If your no-show and cancellation rates are high; the hotel management would impose preventive measures including the selling of blocked rooms even before the agreed date. Unfortunately, the hotel business only relies on the hard cold facts, numbers and previous cooperation experience, when deciding on or against such strict measures. Therefore your company's success and reliability are seriously weighed in when negotiating conditions associated with hotel meeting facilities.

If your planned meeting requires the use of audio-visual equipment, the hotel meeting facilities might have it in stock for you or they may cooperate with other suppliers. This is an extra source of revenue for the hotel; therefore, the costs might be up in the higher end of the scale. In case you find the prices too high, you are entitled to use your own service providers for ensuring a proper technological background on the site. Although most Hotel Meeting Facilities would provide an all-inclusive service, making the organization of meetings significantly easier, associated costs could in some cases climb high. In that case, do not shy away from negotiating with several different suppliers until you are satisfied with both the price-range and the quality of service!

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The form was easy to fill out and took only a few minutes. It was easy for me to find the service I needed, and I quickly heard from a couple of helpful companies.

Angelica, Buyer
Milan, Italy