Document Management - Buyers Guide

Online Document Management Overview

Online Document Management provides an ideal platform for employees to share ideas and collaborate on work related subjects. The only tool required is an internet browser. Web based document management allows you complete access to shared documents from any location. Since usually the service providers are hosting this program, there are no further costs associated with the possible purchase or downloading of software, not to mention maintenance expenses. A user friendly web interface guides clients through the different features and allows for easy management of folders and files. Clients may upload and download documents, alter, add or delete information, while sharing content.

Online document management operates web folders that categorize documents and lay the groundwork for web storage. Just like in the case of document storage on our local computer, files are indexed and classified based on certain criteria. Through an e-mail invitation you may specify the authorized guests permitted to view your folders and share content. The number of guest users is unlimited, yet your permission would determine their access to your files. Online document management is the ideal solution for those individuals or companies who require an open forum for exhibiting and sharing ideas.

Naturally, all web based solutions have certain security risks involved. Online document management invites an unlimited amount of users, assuming a higher rate of information leaks than in the case of traditional document management methods. Although the average user may identify his or her circle of contacts, the level of security imposed may leave some wondering about the complete safety of their content floating in the “open space”. Therefore, when opting for Online Document Management solutions, we simply should avoid the posting of highly confidential, sensitive documents!

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I had to put some items in storage and didn't know how to choose the best place. Within minutes I received a few phone calls from companies who were happy to help me. What a relief it was to discover this system!

Adrian, Buyer
Devon, UK